Association of Radiation Oncologists of India
West Bengal Chapter
West Bengal Chapter
1.1 The Association of Radiation Oncologists of India (AROI) West Bengal chapter constituted the AROI WB Fight Cancer Fellowship for Post Graduate Trainees / Junior Residents in Radiation Oncology (currently pursuing MD / DNB in Radiotherapy / Radiation Oncology.) The purpose is to facilitate the specialists to undergo an Observership / Fellowship for a maximum duration of four weeks at any Centre of Excellence in Radiation Oncology inside India.
1.2 The criteria for eligibility for the Fellowship shall be:
1.2.1 Candidates must be pursuing M.D./ D.N.B. in Radiotherapy / Radiation Oncology from an Institution in West Bengal (as on the date of the Interview).
1.2.2 Candidates must be Life Members of AROI and members of AROI-West Bengal Chapter.
1.2.3 There shall be no restrictions on upper age limit.
1.2.4 A short CV mentioning clearly the following points shall be required to be submitted:
[Points 1.2.4.2 to 1.2.4.7 will be preferable but not mandatory]
1.2.4.1 Academic qualifications, current designation and year of passing M.D. / D.N.B.
1.2.4.2 Publications in peer reviewed journals.
1.2.4.3 Presentations (oral / poster) at State / National / International level conferences.
1.2.4.4 Awards received during undergraduate and post graduate training.
1.2.4.5 Courses attended.
1.2.4.6 Special trainings undertaken.
1.2.4.7 Membership of other professional bodies / societies in Oncology.
1.5 Candidates must submit a Letter of Permission on Departmental Letterhead from the Head of the Department where the candidate is presently attached mentioning that the candidate is allowed to sit for the interview and shall be granted requisite leave, upon selection, to complete the Fellowship.
1.6 A Covering letter has to be submitted, signed by the candidate, in addition to the CV, stating the purpose of application for the Fellowship including potential area of work in Radiation Oncology and the Institution where he / she wants to go for the Fellowship.
1.7 The candidates would need to mail scanned soft copies of all the documents to AROI WB Chapter upon notification of the Fellowship. After applications are submitted by mail, they shall be scrutinized and a list of eligible candidates will be posted on the Website. The date, time and venue of the Interview shall also be informed to the selected candidates by mail prior to the date of the Interview.
1.8 The Interview, award and completion of the Fellowship shall be as follows :
1.8.1 The Interview shall be conducted by a three member board constituted by the AROI West Bengal chapter and their decision shall be final and binding.
1.8.2 The interview will be held at a suitable time prior to the annual state conference of the Association every year.
1.8.3 The interview board will comprise the following three members - Chairman Fight Cancer or his / her nominated representative, President and Secretary AROI West Bengal Chapter provided that all of them are qualified Radiation Oncologists.
1.8.4 Candidates are needed to bring originals of their academic certifications, publications, awards, training etc for verification at the time of the interview.
1.8.5 One candidate will be chosen for the fellowship each from current 2nd year PGT / JR and 3rd year PGT / JR each.
1.8.6 The sum of fellowship per year per candidate shall be not less than INR 15000 (Rupees Fifteen Thousand only).
1.8.7 In an exceptional circumstance, if after the interview, it is found that two candidates finish on equal points and the results are tied, the interview board will have the discretion to grant the Fellowship to both the candidates.
1.8.8 In that case the amount of INR 15000 shall be equally divided amongst the two candidates.
1.8.9 The results of the interview will be announced at the Valedictory Session at the end of the subsequent Annual State Conference of the Association.
1.8.10 The Fellowship must be undertaken at an Institution within India in the discipline of Radiation Oncology.
1.8.11 The duration of the Fellowship period shall be four weeks.
1.8.12 The time of availing the Fellowship, once chosen, will be at the discretion of the centre of excellence where the candidate opts to undergo Fellowship taking into consideration the permission of leave granted by the Department where the candidate is attached. However, it will need to be completed, ordinarily, within one calendar year of being awarded but definitely before the next year’s Annual State Conference of the Association.
1.9 Disbursement of Fellowship shall be done as follows:
1.9.1 The candidate has to inform The Association in writing / by mail at least two working weeks prior to the tentative period of Fellowship.
1.9.1.1 The Association shall provide the candidate a maximum sum equal to 50% of the total Fellowship award value as an interim grant for arranging for travel / logistics upon explicit written request for the same.
1.9.2 The Letter of Permission to avail the Observership from the centre of excellence / host institute must accompany this letter / mail.
1.9.3 Upon successful completion of the fellowship, the candidate will need to submit the following documents to AROI WB within two working weeks of completion of the Fellowship:
1.9.3.1 A letter from the competent authorities of the centre of excellence / host institute where the observership was undertaken stipulating that the candidate has completed the scheduled period to the satisfaction of the institute.
1.9.3.2 Necessary travel documents – like rail / air tickets / accommodation details etc.
1.9.3.3 A brief report (2 pages) by the candidate detailing the training undertaken & experience thereof and how it is going to benefit him / her in future clinical practice.
1.9.4 The Association will then disburse the remaining sum along with a commemorative plaque / certificate to the candidate commemorating the successful completion of the fellowship. These will be given out at the next Annual State Conference of the following year (after the year of awarding of the Fellowship) of the Association.
1.9.5 In the event that the Fellowship is not completed in compliance to the rules mentioned above, the candidate shall stand to forfeit the Fellowship and no award shall be made.
1.10 Any change in the eligibility criteria, constitution of the interview board, interview process and awarding of the Fellowship amount awarded and the mode of disbursement shall be allowable by mutual agreement of the AROI WB office bearers (President, Secretary and Treasurer) and Chairman, Fight Cancer and thence passed as a resolution passed through the Executive Committee and ratified by the General Body.
2.1 The Association awards a Fellowship for young specialists in Radiation Oncology (within 5 years of passing MD / DNB in Radiotherapy / Radiation Oncology). The purpose is to facilitate the specialists to undergo an Observership / Fellowship for a maximum duration of four weeks at any Centre of Excellence in Radiation Oncology inside India/ Abroad.
2.2 The criteria for eligibility of the Fellowship shall be :
2.2.1 The candidate must have completed M.D./ D.N.B. in Radiotherapy / Radiation Oncology from an Institution in West Bengal (within the last 5 years as on the date of the Interview).
or
2.2.2 The candidate must have completed M.D./ D.N.B. in Radiotherapy / Radiation Oncology from an Institution in India outside West Bengal (within the last 5 years as on the date of the Interview), provided that he / she is domiciled in West Bengal.
2.2.3 The candidate must be a Life Member of both AROI and AROI-West Bengal Chapter.
2.2.4 There shall be no restrictions on upper age limit.
2.2.5 A short CV mentioning clearly the following points will be required to be submitted :
[Points 2.2.5.2 to 2.2.5.7 will be preferable but not mandatory]
2.2.5.1 Academic qualifications, current designation and year of passing M.D. / D.N.B.
2.2.5.2 Publications in peer reviewed journals.
2.2.5.3 Presentations (oral / poster) at State / National / International level conferences.
2.2.5.4 Awards received during undergraduate and post graduate training.
2.2.5.5 Courses attended.
2.2.5.6 Special trainings undertaken.
2.2.5.7 Membership of other professional bodies / societies in Oncology.
2.6 Candidates must submit a Letter of Permission on Departmental Letterhead from the Head of the Department where the candidate is presently attached mentioning that the candidate is allowed to sit for the interview and shall be granted requisite leave, upon selection, to complete the Fellowship.
2.7 A Covering letter has to be submitted, signed by the candidate, in addition to the CV, stating the purpose of application for the Fellowship including potential area of work in Radiation Oncology and the Institution where he / she wants to go for the Fellowship.
2.8 The candidates would need to mail scanned soft copies of all the documents to AROI WB Chapter upon notification of the Fellowship. After applications are submitted by mail, they shall be scrutinized and a list of eligible candidates will be posted on the Website. The date, time and venue of the Interview shall also be informed to the selected candidates by mail prior to the date of the Interview.
2.9 The Interview, award and completion of the Fellowship shall be as follows :
2.9.1 The Interview shall be conducted by a three member board constituted by the AROI West Bengal chapter and their decision shall be final and binding.
2.9.2 The interview will be held at a suitable time prior to / at the time of the AROI-West Bengal Chapter every year.
2.9.3 The interview board will comprise the following three members - one member from AROI Central Executive Committee (President/Vice President/President Elect/Secretary) OR one eminent senior Radiation Oncologist from an apex academic institute of India outside West Bengal along with the President and Secretary of AROI West Bengal Chapter.
2.9.4 Candidates are needed to bring originals of their academic certifications, publications, awards, training etc for verification at the time of the interview.
2.9.5 One candidate will be chosen for the fellowship.
2.9.6 The sum of fellowship per year per candidate shall be not less than INR 50000 (Rupees Fifty Thousand only).
2.9.7 In an exceptional circumstance, if after the interview, it is found that two candidates finish on equal points and the results are tied, the board will have the discretion to grant the Fellowship to both the candidates.
2.9.8 In that case the amount of INR 50000 shall be equally divided amongst the two candidates.
2.9.9 The results of the interview will be announced at the Valedictory Session at the end of the Annual State Conference of the Association.
2.9.10 The Fellowship must be undertaken at an Institution outside West Bengal, within or outside India only in the discipline of Radiation Oncology.
2.9.11 The duration of the Fellowship period shall be four weeks.
2.9.12 The time of availing the Fellowship, once chosen, will be at the discretion of the centre of excellence where the candidate opts to undergo Fellowship taking into consideration the permission of leave granted by the Department where the candidate is attached. However, it will need to be completed, ordinarily, within one calendar year of being awarded but definitely before the next year’s Annual State Conference of the Association.
2.13 Disbursement of Fellowship shall be done as follows:
2.13.1 The candidate has to inform The Association in writing / by mail at least two working weeks prior to the tentative period of Fellowship.
2.13.1.1 The Association shall provide the candidate a maximum sum equal to 50% of the total Fellowship award value as an interim grant to arrange for travel / logistics upon explicit written request for the same.
2.13.1.2 The Letter of Permission to avail the Observership from the centre of excellence / host institute must accompany this letter / mail.
2.13.2 Upon successful completion of the fellowship, the candidate will need to submit the following documents to AROI WB within two working weeks of completion of the Fellowship:
2.13.2.1 A letter from the competent authorities of the centre of excellence / host institute where the observership was undertaken stipulating that the candidate has completed the scheduled period to the satisfaction of the institute.
2.13.2.2 Necessary travel documents – like rail / air tickets / accommodation details etc.
2.13.2.3 A brief report (2 pages) by the candidate detailing the training undertaken & experience thereof and how it is going to benefit him / her in future clinical practice.
2.13.3 The Association will then disburse the remaining sum along with a commemorative plaque / certificate to the candidate commemorating the successful completion of the fellowship. These will be given out at the next Annual State Conference of the following year (after the year of awarding of the Fellowship) of the Association.
2.13.4 In the event that the Fellowship is not completed in compliance to the rules mentioned above, the candidate shall stand to forfeit the Fellowship and no award shall be made.
2.14 Any change in the eligibility criteria, constitution of the interview board, interview process and awarding of the Fellowship, amount awarded and the mode of disbursement or shall be made by the AROI WB office bearers (President, Secretary and Treasurer) and thence passed as a resolution passed through the Executive Committee and ratified by the General Body.
